Privacy Policy

01Introduction

RMC Business Solutions Ltd ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website or use our services.

This policy is published in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. RMC Business Solutions Ltd is the data controller for the purposes of UK data protection law.

02Data We Collect

We may collect and process the following categories of personal data:

• ▸Identity data: name, job title, company name.
• ▸Contact data: email address, telephone number, postal address.
• ▸Technical data: IP address, browser type, device information, and usage data collected via cookies and similar technologies.
• ▸Correspondence data: the content of any messages you send to us.
• ▸Verification data: information submitted through our officer or Park Exclusion Notice verification portals.

03How We Use Your Data

We process your personal data for the following purposes:

• ▸To respond to enquiries and provide the services you have requested.
• ▸To operate and maintain our public verification tools (officer and PEN verification).
• ▸To send you relevant communications where you have consented to receive them.
• ▸To comply with our legal and regulatory obligations.
• ▸To protect the security and integrity of our services and prevent fraud or unlawful activity.

04Legal Basis for Processing

We rely on the following lawful bases under UK GDPR when processing your personal data:

• ▸Consent (Article 6(1)(a)) — where you have given clear consent for a specific purpose.
• ▸Contract (Article 6(1)(b)) — where processing is necessary to deliver a service you have requested.
• ▸Legal obligation (Article 6(1)(c)) — where we are required to process data by law.
• ▸Legitimate interests (Article 6(1)(f)) — where processing is in our legitimate business interests and does not override your rights.

05Data Sharing

We do not sell your personal data. We may share your information with trusted third parties who act as our processors, including hosting providers, analytics services, and professional advisers, where it is necessary to operate our business or comply with legal obligations. All such parties are bound by confidentiality and data protection obligations.

06International Transfers

Where your data is transferred outside the UK, we ensure that appropriate safeguards are in place, such as UK adequacy regulations or Standard Contractual Clauses, to protect your personal data in line with UK GDPR.

07Data Retention

We retain personal data only for as long as is necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying legal, accounting, or reporting requirements. After this period, data is securely deleted or anonymised.

08Your Rights

Under UK GDPR you have the following rights regarding your personal data:

• ▸The right to be informed about how we use your data.
• ▸The right of access to your personal data.
• ▸The right to rectification of inaccurate or incomplete data.
• ▸The right to erasure ("the right to be forgotten").
• ▸The right to restrict or object to processing.
• ▸The right to data portability.
• ▸The right to withdraw consent at any time.

09Cookies

Our website uses cookies to improve your experience and analyse website traffic. You can control cookies through your browser settings. Where cookies are not strictly necessary, we will seek your consent before placing them.

10Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

11Contact & Complaints

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at mail@rmc.ltd or by post to RMC Business Solutions Ltd, Essex, United Kingdom.

If you are unhappy with how we handle your data, you have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk.